Regional Director Guide and Checklist

 

Checklist PDF

Regional Entry Form PDF

Kit Entry Form PDF

 

Flyers Invitation to Fly
Enclosed is an entry form that you can edit, copy, or print and send out to your flyers.  RDs have to give flyers a cut-off date for entries that will allow them to get entry money and lists to the Treasurer and General Coordinator by the World Cup entry cut-off date, which is a post marked date of April 1st.
 
Sending Entries to the World Cup
Enclosed is a RD Regional Entry Form to use when sending in entry money.  Each region gets 1 finalist for every 7 individual enteries, and $30 US per entry ($300.00 minimum) must be paid to the World Cup.  Regions outside North America will submit money to their Continental Coordinator, and they will transfer money to the World Cup bank account.  Any money over the minimum stays in the region, for prelim and finals expenses incurred.  Each RD needs to send a complete list of flyers names, addresses to the General Coordinator, and send the same list, with entry form and entry fees to the Treasurer by the post marked date of April 1st.  Also include your Regional fly dates and the name and address of your judge.  The Treasurer will send hat pins and score pads directly to your judge, unless the RD notifies the Treasurer that they want them sent to the RD.  Score pads only have 25 judging slips, so be sure to order and pay for the amount needed for your region.
 
Notifying the General Coordinator of Regional Finalist
At the conclusion of your regional fly RDs and CCs must notify the GC as to who the finalists are (including address and phone number) so that he can purchase airline tickets and make travel arrangements for the Finals Judge.  It is imperative that the GC has this information immediately after the Regional Fly, in order to get the best prices on airfares, and to make all arrangements.  The GC will then notify RDs the schedule of the fly-off judge in their region.
 
Electing New Regional Directors
By the conclusion of the regional fly, RDs should have their region's flyers vote for the person to be the RD for the following year.  A simple way to conduct this vote and have the new RD in place at the conclusion of the finals is to give your regional judge a simple ballot (with self addressed envelope) to give each flyer when they fly.  You will have to solicit volunteers for the position before your fly, but it will spare you the task of calling, mailing, and conducting a vote after the regional fly is over.
 
Judges Regional Fly Report
Your Regional Fly Report, which must include: date flown, judges name, each flyer's name (including all, "DNF" and "DQ" and reasons), actual breaks (example: 5-7-6-5-12-8-9), weather, quality multiplier, depth multiplier, and total score, must be sent to the GC, preferably by e-mail, as soon as your regional fly is over. The GC must have this report before your finalist fly in the finals!    The GC will send the fly report to the web site director.  We will accept fly reports by e-mail, or by regular mail, but would be best if RDs send the report by e-mail. 
 
2017 World Cup Roller Fly
Region Entry Form
 
Name of Region:     _________________________________________________________________________
 
Regional Directors Name:     __________________________________________________________________
 
Regional Fly Judge's Name:     ________________________________________________________________
 
Judge's Address: (if you want your hatpins and score pads sent directly to the judge for distribution)
 
                              ____________________________________________________________________________
 
                              ____________________________________________________________________________
 
Date of Regional Fly:     ______________________________  to  _______________________________
 
Number of Flyers Entering:     _______ x $30.00 (US)          Total Entry Fee ($300 minimum:     $____________
 
WC Judges Scoring Books (30 slips per book):    ____________ x $8.50        Total Cost:              $____________
 
                                                                                                                      Total Amount Enclosed:    $___________
 
 
DEADLINE FOR REGIONS TO ENTER IN THE 2017 WORLD CUP ROLLER FLY IS APRIL 1ST, 2017.  IN ACCORDANCE WITH THE CONSTITUTION AND BY-LAWS, ONLY ENTRIES FOR NEW PARTICIPANTS WILL BE ACCEPTED AFTER THAT DATE, AND NO ENTRIES WILL BE ACCEPTED AFTER THE REGIONAL FLY BEGINS.
 
MAKE ALL CHECKS PAYABLE TO:                               WC FLY
 
                                              SEND TO:                                Tim Decker
                                                                                                5632 Ptolemy Way
                                                                                                Mira Loma, CA  91752-2053
                                                                                                Phone:  951-685-5903 
                                                                                                Email:  tldecker@prodigy.net                        
 
 
 
2017 World Cup Fly Kit Entry Form
 
Name:     _________________________________________________________________________________
 
Address:     _______________________________________________________________________________
 
City:     __________________________________  State:     __________________  Zip:     _______________
 
Phone:     ____________________________________  Email:     ____________________________________
 
Number of kits you will Fly:                          1            or               2           (circle your choice)
 
Entry fee for 1 Kit:     ____________________________  2 Kits:     _________________________________
 
Make checks payable to RD:     _______________________________________________________________
 
Send to RD:     ____________________________________________________________________________
 
                         ____________________________________________________________________________
 
RD Phone # :     ________________________________________________
 
Deadline for entries to RD is:     ______________________________________________________________
 
Can you offer accommodations for the judge:  Travel     Yes      No       /Sleeping         Yes           No